During the course of a business day, most companies go through stacks of paper, many of which hold important information viable to the company. Regardless of how large or small the business is, you don't want this data out for other companies to take and use. This may range from a potential business plan to upcoming events and statistics about your company. This data needs to be disposed of properly, which is why paper shredding is an essential good business practice.
More than likely, there are documents floating around with employee information that should not be tossed in the bin. This includes their Social Security number, government ID information and other data that individuals looking to steal identities need. This data needs to be shredded once it is no longer of use. There are many different shredders available that are able to correct this problem, although not all shredders and shredding services are created equal. Many shredders cut the documents in several angles, making it extremely difficult for anyone to piece together. The smaller the pieces of the shredded document the better. You don't want the information pieced together in any way, shape or form.
Once information is shredded and is no longer of any use, it is able to be recycled in most areas of the country. This reduces the companies carbon footprint, and occasionally may be treated as a tax deduction, as some areas of the country do provide business tax breaks for performing a high level of recycling. With this method, not only are you prevent information from getting into the wrong hands, but you are helping to save trees in the process.
When it comes to disposing of the documentation, you have many different options available to you. You can either shred the documents in house, or you can have a professional company perform the task. It depends on how much information you have to shred, as smaller companies do not have a large over hall, so the number of pages needing shredding is not high. An individual or secretary with a little extra time is more than able to shred the paperwork with a high quality shredder. However, for large businesses, it is best to have a third party service perform the task. When thousands of documents are created each and every day, it is going to take far too long for an individual to shred this data all on their own. Because you probably don't need a full time paper shredder in the office, having a trusted third party operation is vital in destroying the documents while saving your company money. The removal is also able to be performed at any time of day.
Jennifer is a business consultant and has worked with different companies in her career. She thinks that it is important for businesses to dispose of private documents through a shredding service to protect information. For more details, please visit The Shredding Alliance.
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